Office automation practical examination 

Mark distribution 

In practical examination, there are two parts....

1. Part A

2. Part B

Part A comprise of 3 questions. Each Question carries 10 marks and Part B comprise of 2 questions. Each question carries 30 marks each.

So, 

3 x 10 = 30

2 x 30 = 60

   Viva = 05

Record = 05

Total = 100

Minimum marks to pass = 50

All students including private candidates should posses a record notebook. Record note should be hand written. 

Hello my dear friends...... it’s easy to learn Open Office if you have good knowledge in MS Word. Open office writer is same as Ms office word, calc is same as Excel, impress is same as PowerPoint and base is same as access. 

      Today we are going to learn about how to create a two column text in ms word, type the content -> select page layout bar -> click columns -> two. In order to insert a graphical image to our document we can choose a picture from insert -> picture . Page border option is available in the page layout bar and we can select any needed line style for our page border.

If we want to  create a two column text in open office writer, we have to prepare the text and click format -> columns -> two. Spacing between the columns can be adjusted with the spacing option. In order to insert a picture, select insert -> picture -> from file and choose the needed picture. In order to add  page border select format -> page -> borders -> select any line style and click ok...

Computer on office Automation

Important question and answers:

1. How will you use automatic page numbering in ms- word?

      Inorder to add page number to in ms word, click -> Insert Menu -> Page Numbers .  You can add page numbers to the bottom of the page or top of the page in which you can choose the left or right option. Page numbers always starts with number 1. If you want to start the page numbering with some other number , you can click custom page numbers and change the number in "start at" option.  If you want to remove the page numbers select 'remove page number option'.

2. How will you send a letter to multiple persons using ms- word?

     MS Word allows Mail merge facility to send same letter to multiple persons simultaneously.

Steps:

1. Type your letter in MS Word.

2. Mailings -> Start Mail merge -> Letters

3. Select Recipients -> Type new list -> New Entry -> Save -> Ok

4. Insert merge fields -> Finish and Merge -> Edit individual documents -> all ->Ok.

3. What is a drop cap?
       Drop cap is the option available  in Ms word, which helps us to create a large sized first letter in our document. A typical example for drop cap is bible. Drop cap is present in Insert menu. We can also select how many lines has to be dropped and the distance between the first letter and the paragraph can also be specified.

4.  Short cut
Short cut for new document in ms word - Ctrl + N
Shortcut for copy - Ctrl + C
Shortcut for paste - Ctrl +V
Shortcut for Undo - Ctrl +Z
Shortcut for Redo  - Ctrl+Y

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